Who We Are

Bellwether is a hand-picked team of experienced portfolio managers, skilled family wealth advisors and the operations teams that support them, brought together to positively influence the futures of affluent individuals and families by executing our life and legacy promise.

At Bellwether, we offer the opportunity to build a rewarding and fulfilling career. This is a place where you can realize your aspirations and achieve your goals, within a supportive and inclusive environment. By collaborating and working with talented colleagues on interesting and challenging projects and activities, every employee can make a difference and have a profound impact on our business.

We are a value-based organization with the following core beliefs:

· All in

· Clients come first

· Trust is earned

· One Team

· Innovation answers uncertainty

· Discipline delivers results

We are committed to providing an environment where all employees are encouraged to reach their highest potential. Please join us in striving to please our clients, in aiming to be the best you can be, and in making our Company a success.

Job Summary

The Portfolio Administrator will work closely with Portfolio Managers, Relationship Managers, Advisors, Custodians, fellow Portfolio Administrators and clients, providing timely, accurate information and service support in the administration of client accounts. The ideal candidate will have excellent people skills and be client-service centric with the ability to manage time efficiently and prioritize work. The successful candidate is a team player, ready to take on new challenges, works well under pressure and utilizes their excellent problem solving skills to help others. This position reports to the Manager, Operations and Portfolio Administration and the assigned Portfolio Manager.

Key Responsibilities

Relationship Manager

Liaise with and respond to requests from clients, custodians, Portfolio Managers, Advisors and Relationship Managers
Ongoing relationship management with clients, including servicing of daily ad-hoc client and Portfolio Manager requests
Work with team to manage outgoing and incoming communications, improve processes and assist with event management and coordination of other marketing activities
Other responsibilities as dictated by the needs of the business in the areas of sales, client service, and administration.
Take on additional responsibilities with an attitude of doing whatever needs to be done to help the team achieve success.

Account opening/Administration

Facilitate account opening, closing and ongoing administration with clients, Custodians, Advisors, Relationship Managers and Portfolio Managers
Ensure new client paperwork is complete and filed accordingly.
Follow-up on deficient paperwork.
Set up and monitor account transfers through to completion
Set up automatic withdrawals/deposits, wires, EFT’s etc…
Assist in maintaining databases, such as new securities, dividend records
Assist in review of new account openings
Update internal record keeping system during client transitions
Assist in updating system with manual prices, foreign exchange rates, dividend records and other functions as required
Daily upload of client account activity from Custodians and subsequent reconciliation of accounts
Monthly Book Value Reconciliation and Performance Verification of client accounts
Monthly follow-up on DSC Mutual Fund information
Create and mail Welcome Packages for new clients
Review / Correct and mail Quarterly client Statements
Investigate and update transfer in’s with zero book values on a quarterly basis
Ongoing general administrative support

Qualifications

Strong computer skills including Microsoft Office suite, CRM software, portfolio management and accounting software
Knowledge and application of AML procedures. Past training an asset
Canadian Securities Course or other industry or college courses in the area of financial services or investment management would be an asset
Collaborative spirit and comfortable working both in a team environment & on individually assigned tasks
Can-do roll up the sleeves attitude, quick learner with a thirst for knowledge and the ability to excel in a fast paced, quick change environment
Post-Secondary education in business is an asset but not a requirement.
Prior experience working with and for High Net Worth Private Clients is an asset.

Working conditions

This is a hybrid role which will be required to report into our Oakville office at least 3 days/week.

Bellwether Investment Management Inc. is an equal opportunity employer committed to diversity and inclusion. Disability-related accommodation during the application process are available upon request.

Bellwether Investment Management

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